Information
regarding the processing of personal data in accordance with
the European Regulation on the protection of personal data
(EU Regulation 2016/679 of the European Parliament and of the Council)

Introduction

The General Data Protection Regulation (GDPR) has been adopted at the European Union level, replacing current legal provisions on personal data and establishing requirements regarding how companies and authorities handle personal data. The Regulation strengthens the rights of data subjects by granting greater control over their own data. As of May 25, 2018, GDPR applies directly and uniformly to all EU member states, including Romania. The purpose of this information is to describe how MEGA TRANS LOGISTIC ROMANIA S.R.L., with its registered office in Bucharest, Jiului Street no. 8, Office Park, Building A, 3rd floor, sector 1, registered with the Bucharest Trade Register under no. J2003002838404, unique registration code RO15242657, legally represented by Ms. Irina Tănăsescu Ienciu, in her capacity as Administrator (hereinafter referred to as “MEGA TRANS LOGISTIC” or “we”), processes your personal data in the context of GDPR.

What are the categories of data subjects and personal data we collect and what is the purpose for which they are processed?

Clients and Carriers

MEGA TRANS LOGISTIC provides customized services in the field of domestic and international freight transport, anywhere in the world, as well as related services such as customs services, warehousing and handling, and specific consultancy. Our specialty is international and domestic road freight transport. To ensure high-quality services, we enter into agreements with both clients who request our services and those who actually ensure the collection and delivery of goods (carriers). In this regard, we process the personal data of individuals representing the client/potential client, as well as those of our partners’ representatives. In certain situations, we may have access to information that is either publicly available regarding our potential clients or received directly from persons interested in our services. Additionally, to fulfill certain financial-accounting, tax, or other obligations to authorities, we may process personal data of individuals—representatives of partner companies or clients.

Suppliers

For the purpose of conducting our business, MEGA TRANS LOGISTIC enters into contractual agreements with various service and utility providers that enable us to carry out our daily activities under optimal and safe conditions. In this regard, we have internet providers, utility providers, telecommunications, database administration, etc. In these cases, we process the personal data of individuals representing the supplier in the relationship with MEGA TRANS LOGISTIC.

Categories of personal data

In our activities, we may process the following types of personal data regarding individuals:

• Personal identification data (name, surname, telephone, email, handwritten signature).
• Details regarding owned assets (vehicle registration number).
• Details regarding an online identifier or location data.

We do not process sensitive personal information, such as health information or other data considered sensitive.

What are the legitimate grounds for data processing?

We may process personal data based on the consent of the individual when they access our website, either to discover our service offering or to contact us. We may also base our personal data processing on a legitimate interest when, according to our assessment, we consider that the processing is fair, reasonable, and proportionate to the purpose of processing.

Do we transmit personal data to third parties?

MEGA TRANS LOGISTIC discloses your personal data in accordance with the obligations it has under the applicable legal and contractual framework, for example to the client when communicating information about the carrier and the person designated by them to carry out the delivery/distribution of goods and/or assets. We also provide the carrier with the necessary information to contact the person(s) designated by clients, for the proper performance of the services we provide and to meet the expectations of our clients. All our employees must comply with specific obligations and not disclose or unlawfully use confidential information, including personal information. In some cases, we are required to provide, for example, information to public authorities, such as tax authorities. We also transmit personal data to authorities and judicial bodies if we are required to do so by a legal provision of these entities.

Occasionally, we may disclose personal information to external collaborators to manage and improve the services provided by MEGA TRANS LOGISTIC. For example, we may communicate personal data to the following entities:

• Companies that provide us with support in conducting our business (IT systems support, software development/maintenance services);
• Our advisors, including lawyers and auditors.

Do we transfer personal data outside the European Economic Area?

We store personal data on servers located in Romania. It is unlikely that MEGA TRANS LOGISTIC will transfer personal data to other companies in the EU or outside the European Economic Area. However, if such transfers were necessary, MEGA TRANS LOGISTIC would be prepared to ensure, through the measures and technical solutions implemented, an adequate level of protection for individuals, similar to that offered by European legislation.

Storage of your personal data

We will store personal data for as long as necessary and in accordance with the regulations applicable to our field of activity to fulfill the purpose for which they are collected and processed. The period for which we retain personal data varies depending on the applicable rules in each case. We have the right and duty to store a range of information and data, including personal data related to our activity for 15 years. We also take into account the data and information retention periods established by the archival nomenclature.

What are the rights of data subjects?

As a data subject, you have the following rights:

• if the processing is based on consent or a contract, the right to request MEGA TRANS LOGISTIC to provide the personal data obtained directly from the data subject and, if possible, to transmit that data directly to another operator (the right to data portability);
• if MEGA TRANS LOGISTIC’s basis for processing your personal information is consent, you have the right to withdraw your consent at any time. If you withdraw your consent, it will take effect only from the date of withdrawal;
• the right to request a copy of the personal data held by MEGA TRANS LOGISTIC;
• the right to request MEGA TRANS LOGISTIC to rectify any inaccurate or outdated personal data;
• the right to request that personal data be deleted when it is no longer necessary for MEGA TRANS LOGISTIC;
• in the event of a dispute regarding the accuracy of personal data processing, the right to restrict processing;
• if processing is based on legitimate interests, the right to object to the processing of personal data (where applicable);
• the right not to be subject to a decision based solely on automated processing, including profiling, where the decision may produce legal effects or similarly and significantly affect you; automated processing means that there is no human intervention, processing is done exclusively in a computer system. We specify that MEGA TRANS LOGISTIC does not use automated individual decision-making processes and does not create profiles.
• the right to lodge a complaint with the supervisory authority (National Supervisory Authority for Personal Data Processing, contact: Bld. Gral. Gheorghe Magheru no. 28-30, sector 1, postal code 010336, http://www.dataprotection.ro/).

Who can you contact if you have questions or requests regarding the processing of personal data?

You can always contact us if you have questions regarding the processing of your personal data by sending us an email at office@megatrans.ro or by contacting us at telephone number 0374600500.